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October 10, 2024 – APPROVED
October 2, 2024 – APPROVED
July 24, 2024 – APPROVED
June 15, 2024 – APPROVED
April 18, 2024 – APPROVED
January 31, 2024 – APPROVED
November 4, 2021 – Download the Projected Budget.
The General Meeting of SRSSOA was held on the evening of November 4, 2021, at Temple Beth-el in Las Cruces. Board Members Adolf Zubia (President), Glen Benefield (Vice President) and Donnell Bell (Secretary/Treasurer) Adolf and Glen (acting Design Review Committee) were present.
A quorum was established. More than one-hundred-fifteen eligible SRSSOA residents (voters) and/or their proxies were present.
President Adolf Zubia brought the meeting to order.
Approval of minutes: The president asked for a motion to approve the September 24, 2021 SRSSOA board meeting minutes. A motion was made, seconded, and the membership responded with Aye. No objections or abstentions were noted. September 24, 2021 minutes were approved.
Pandemic Issues: The president spoke about the pandemic limiting some of the activities of the board, including in-person meetings. Therefore a 2020 general meeting was not held.
AC unit compliance issues remain an issue. Approximately 40 homeowners were sent letters of noncompliance in early 2020. Only Five (5) current homeowners remain out of compliance. An additional letter will be sent to each of the noncompliant homeowners informing them that if they do not comply with the SRSSOA covenants, additional action will be taken by the SRSSOA Board of Directors.
Landscape damage and insurance coverage: The July monsoon storm caused significant damage to our landscaping. A significant number (estimated fifteen trees) were destroyed and removed at a cost of approximately $7,200. Our landscaping was insured. The insurance company has reimbursed SRSSOA $15,000 (excluding our deductible). We have utilized those funds to cover the expenses incurred this year and have allocated $8,611 in this year’s budget for landscape restoration. With the high cost of plants and trees currently, the board has decided to wait until prices come down before considering what action to take in addressing our landscaping.
Some of the Main Compliance issues through our Homeowner’s Association:
Paint Colors. The president stressed that the covenants state that homes should be stucco’ed with a desert color of brown, tan, or HOA-approved color. White is not an approved color for homes. If you place a shed or other DRC-approved structure, the roof (tile) and siding must match the existing of the home.
Setback requirements shall conform to each of the SRSSOA covenants. The homeowners are asked to review their covenants and or contact the SRSSOA Board for clarification and or direction.
Roof issues. Asphalt on flat roofs, if not visible, is permitted. No metal or asphalt shingles shall be visible. Design Standards call for “Spanish” tile roofing.
Solar Panels: If residents place solar panels on rooftops, the panels should follow the roof lines or be placed where their visibility is limited, if at all possible.
Satellite Dish and Antennas should be placed in an inconspicuous area so as not to detract from the home or interfere with neighbors’ views or aesthetics. Placed in the rear portion of the residence roof may be preferable.
Weeds on Resident’s Property. With a strong monsoon season, we developed a problem with weeds. Residents are reminded that their property should be well maintained and weed abatement should occur. Residents are reminded not to have to cold weather control their weeds. Residents have a responsibility to control weeds in the walkway, hilly areas, behind rock fences, – specifically Golf Club Road.
Sonoma Ranch Golf Course (Guest Speaker). Bo Cichuniec, the General Manager of Sonoma Golf Course manager spoke about what is being done to restore the golf course, e.g., irrigation, filtration, and replanting of grass. Bo indicated that it may take until the end of next year to get the golf course to their standards.
Bo was unable to provide any information regarding any future activities at the driving range.
Mailboxes: The areas where the mail boxes are located is owned by the SRSSOA. We have received a number of complaints regarding residents utilizing the parking spaces at the Sonoma Springs mailbox area for their private parking spaces to include parking their vehicles overnight. The Board will be restricting the parking and limiting it for mailing letters/packages and picking up mail. The parking restrictions may be to have vehicles towed at the owner’s expense.
The Board is currently getting quotes on handicap ramps/striping and appropriate signage.
New Business:
Ebbs, Roberts, Head & Daw, Inc. representative was on hand to go over the 2021 budget as compared to the 2022 budget.
Major items in which the membership must vote because the costs are more than $2,000 are:
HOA Property and General Liability: 2021 $5,554 increased 7.5 percent in 2022 to $5,974.
Director and Officers Liability Policy: $2,266 (Same)
Note: Emergency expenditures that exceeded $2,000, this past year were: Two fees $2,789.05 and $2,550.76 for tree and debris removal caused by the storm. A third fee for $1,705.82 (stump removal) was all incurred. Total $7,045.63. SRSSOA insurance has covered the cost of these expenditures.
HOA Dues: SRSSOA dues will remain at $100 per year per resident.
NO ACTION or Vote was taken on the budget as voting members had left the meeting and there was no longer a quorum. A follow up letter or meeting will be utilized in order to get approval for next year’s (2022) budget.
Recruiting of Board Members: Currently all three existing board members are serving the last of a three-year term. President Adolf Zubia encouraged and welcomed volunteers to step forward.
The Board of Directors was approached by a couple of members who were interested in potentially serving on the board.
Motion to Adjourn: A motion was made to adjourn. The motion was seconded with no abstentions or objections.
Respectfully submitted,
Donnell Bell
SRSSOA Secretary/Treasurer
November 11, 2021
In attendance: Donnell Bell, Glen Benefield, Adolf Zubia
Adolf Zubia called the meeting to order at 3:07 p.m. Per SRSSOA bylaws, a quorum was determined present.
Secretary’s Report: All board minutes as of October 7, 2020, have been board approved.
Old Business:
SRSSOA President Adolf Zubia addressed that there are approximately six homeowners still not incompliance regarding oversized/replaced air conditioning units.
Action Item: May submit an additional letter to non-complying residents and if they fail to respond additional action may take place. Action such as a letter on file with the county clerk. This will notify future homeowners the property is not in compliance with governing covenants. Final decision will be deferred until after the November annual meeting.
Website update:
Donnell Bell has contacted Lisa at Tabbycat Designs for SRSSOA website. Awaiting response.
New Business
Landscaping
SRSSOA had a great deal of damage from the monsoon season, e.g., uprooted trees, branches, etc. We have filed a claim with Campbell’s Insurance and await a reimbursement. Exact insurance reimbursement amount will be provided when we receive their payment. The total cost of the debris and tree removal was approximately $6,700.
Handicap Spaces in mailbox parking areas
Discussion about contacting a sign company to mark handicap spaces in the mailbox areas. Vice-President Glen Benefield suggested moving one of the tire stops to accommodate the handicap parking space.
Mailbox Area Parking
It appears local residences are still using the mailbox parking lot as their private parking area 24/7. At this time, it appears that we can’t legally restrict this practice, however, we are exploring posting additional signage and taking action after notifying the applicable/appropriate residents. It should be noted that by designating Handicap parking. this will further reduce the parking available for the residents who park in the parking spaces to access their mail.
Action Item:
Move tire stop and paint the handicap parking spots.
Attorney
The board discussed looking for an attorney to replace former one. No action was taken at this time.
Weeds and More Weeds and other issues
Weeds are a problem addressed this time of year; the monsoon season made it worse. The area we received the most complaints were the properties off Golf Club Road. The slope areas behind the homeowner’s rock walls are still part of their property. The second most complaints we received is the rental properties that the occupants are not appropriately taking care of the property. We ask that all homeowners take pride in ensuring their properties are well maintained.
3560 Cactus Gulch:
The owner of 3560 Cactus Gulch is seeking approval for a view deck. Adolf has viewed the property and determined it falls in line with covenants.
Donnell Bell made a motion to allow the view deck completion. Glen Benefield seconded. Motion carried.
2014 Sedona Hills
The owner is adding a new room. There was some concern that the roof in addition encroached into the five-foot side setback of the property. Based on the plan reviewed by Adolf, he indicated they were in conformance with the side setback requirements.
Donnell Bell made a motion to approve. Glen Benefield second. Motion carried.
Budget:
Insurance Quote/Expenditures.
General Liability cost $5,974 (increase of 7.5%)
Directors and Liability Insurance $2,266 (same)
Donnell Bell made a motion to approve payment of these budgeted insurance costs. Glen Benefield seconded. Motion carried.
SRSSOA Dues
The board agreed to keep membership dues at $100 until further notice.
Donnell Bell made a motion, Glen Benefield second. Motion carried.
2021 SRSSOA November 4, 2021
The board reviewed Adolf Zubia’s proposed meeting agenda for November 4, 2021.
A motion was made to adjourn the meeting. Motioned seconded. The meeting was adjourned.
Respectfully submitted,
Donnell Bell
SRSSOA Secretary Treasurer
Sonoma Ranch South Subdivision Owners Association Board of Directors’ Meeting
7 Jan 2016 Steinborn Offices, Roadrunner Parkway 5:30 PM
Directors Present: Arlon Parish, Kris Murthy, Gary Freeman, Clay Sims, Mike Flynn
Business Conducted: The meeting began at 5:30.
Meeting was adjourned at 6:50 PM.
SONOMA RANCH SOUTH SUBDIVISION OWNERS ASSOCIATION Board Meeting, Thursday, December 3, 2015. Steinborn Realty Office, Las Cruces, New Mexico.
The meeting was called to order by President Arlon Parish at 5:45. Board members present were: Treasurer Kris Murthy, Recording Secretary Yvonne M. Flores; members at large Gary Freeman, Clay Sims, and Mike Walczak. Absent: Mike Flynn.
The position of Vice-President remains vacant. The purpose of this Board meeting was to set meeting dates for 2016 and establish plans of action for areas of concern.
Agenda Items:
Meeting was adjourned at 6:40.
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SONOMA RANCH SOUTH SUBDIVISION OWNERS ASSOCIATION ANNUAL Meeting Thursday, November 5, 2015. The 2015 Annual meeting of the Sonoma Ranch South Subdivision Owners Association was held on Thursday, November 5, 2015 at Hotel El Encanto on Telshor Blvd. in Las Cruces, New Mexico.
A quorum was established by member volunteers.
The meeting was called to order at 7:07 p.m. by President Arlon Parish. The other officer present was Yvonne-Magdalena Flores, Recording Secretary. Treasurer Kris Murthy was absent due to a calendar conflict. Board Member at Large Mike Walczak was present. Also present was Charlie Roberts of Ebbs, Roberts, Head, and Daw, Inc., Management Company.
Agenda Items:
Meeting was adjourned at 8:30 p.m.